July 11 meeting and website

Dear friends and members of the Nueva Galicia Genealogical Society,

I have been busy the last few days updating our website. The agenda, date
and location of our next meeting are posted there. I am attaching the
revised bylaws and the agenda here for your convenience. Please take a few
moments to navigate the website and report any broken links or needed
updates to me. You'll notice that the banner has been updated to be
consistent with the Facebook Group page. It is a beautiful map of Nueva
España and Nueva Galicia that Erika Rivera found. Thank you Erika!

The meeting is scheduled as follows:

Location - Robbie Waters Pocket-Greenhaven Library

Date: 11 Jul 2015 Address: 7335 Gloria Drive

Time: 12:10 PM Sacramento, CA 95831

I was unable to find a free meeting room on the third Saturday of the month
and had to change the time to 12:10 PM due to room availability.

I hope to see you all in July.

Maria Cortez

NGGS Quarterly meeting Robbie Waters
Pocket-Greenhaven Library

7/11/2015
7335 Gloria Drive

Time: 11:30 AM
Sacramento, CA 95831

Meeting called by: Owner

Please bring: Family Group Sheet or Pedigree charts and laptops. Documents
that you want translated.

12:10– 12:20 p.m.

Introductions

New Member introductions

All

12:20 – 12:40 p.m.

Documents Translation

Anna Arellano-Smith

12:40– 12:50 p.m.

Treasurer’s report

Review Treasurer’s report

Collect dues

Maria Loera

12:50 p.m. – 1:20 p.m.

Break/Lunch

All - Pack a lunch or snacks and a beverage.

1:20 – 2:15 p.m.

Family Tree Research

All

2:15 – 2:30 p.m.

Minutes from last meeting

Review and approve

Irma Gomez-Lucero

2:30 - 2:50 p.m.

Plan next meeting location & agenda

Robbie Waters Library

Date: 17 Oct 2015

Time: 11:30 - 2:30

Maria Cortez

3:00 p.m.

Meeting adjourns

Nueva Galicia Genealogical Society Bylaws

ARTICLE I
Name

The name of this Society shall be Nueva Galicia Genealogical Society.

ARTICLE II
Object

The object of this Society shall be
a. to provide a venue for persons to share their Hispanic genealogy;
b. to assist those needing help in researching their Hispanic ancestry; and
c. to gather genealogical data of Nueva Galicia, Mexico.

ARTICLE III
Members

Section 1. Membership. The membership of this Society shall be open to
anyone interested in Hispanic genealogy.
Section 2. Dues. The annual dues shall be $20.00 dollars, payable in advance
on or before January 1 of each year. The Treasurer shall notify members 1
month in arrears by e-mail.
Section 3. A member is defined as anyone who regularly attends quarterly
meetings and pays yearly dues.

Section 4. Couples may opt to pay $20.00 per year in dues, but will only be
allowed one vote.

ARTICLE IV
Officers

Section 1. Officers and Duties. The officers of the Society shall be a
President, a Vice-President, a Secretary, and a Treasurer. These officers
shall perform the duties prescribed by these bylaws.
Section 2. Nomination Procedure, Time of Elections. At the regular meeting
held on the month of April, members shall nominate Candidates for Office who
have been active members for a minimum of one year. The election of Officers
will take place at the annual meeting in July.

Section 3. Ballot Election, Term of Office. The officers shall be elected by
ballot to serve for two years or until their successors are elected, and
their term of office shall begin on July 1st. With the approval of the
Society, the vote by ballot may be dispensed with in favor of voice vote if
only one person is nominated for an office.
Section 4. Office-Holding Limitations. No member shall hold more than one
office at a time, and no member shall be eligible to serve more than two
consecutive terms in the same office.
Section 5. Parliamentarian. The President may appoint a Parliamentarian with
the approval of the Society.
Section 6. Vacancies. A vacancy in the office of the President shall be
filled by the Vice President. All other vacancies shall be filled by the
Society.

A. The President shall:

1. Preside at all meetings of NGGS and the Board.

2. Be the principal executive officer with responsibility for the general
supervision of the affairs of NGGS.

3. Be the official spokesperson of NGGS. Represent NGGS in all matters
concerning external affairs and relations with other organizations.

B. The Vice President shall:

1. Assume the presidency in the absence, incapacity, or resignation of the
President.

2. Oversee the management of NGGS office.

C. The Secretary shall:

1. Maintain an accurate record of the proceedings of NGGS and the Board.

2. Ensure that all official documents of NGGS are in a safe repository.

3. Maintain files of all committee reports.

D. The Treasurer shall:

1. Be custodian of the funds of NGGS and disburse or invest them pursuant
of the Board's policy or directive.

2. Present a proposed budget for the next fiscal year to the Board within
the first thirty days of the fiscal year.

3. Prepare financial reports for each Board meeting and at the end of the
fiscal year.

4. Make all financial records available for audit within thirty days after
the close of the fiscal year.

E. Removal of Officers:

1. Any officer of NGGS may be removed either with or without cause at any
time by an affirmative vote of three-fourths of the entire Board of
Directors whenever, in their judgment, the best interests of NGGS will be
served thereby.

ARTICLE V
Meetings

Section 1. Regular Meetings. The regular meetings of the Society shall be
held on the third Saturday of January, April, July and October unless
otherwise ordered by the Society or necessitated by meeting room
availability. The absence of a quorum does not cancel the monthly program.
Section 2. Special Meetings. Special meetings may be called by the President
or by the Executive Board and shall be called upon the written request of
three members of the Society. The purpose of the meeting shall be stated in
the call. Except in cases of emergency, at least three days’ notice shall be
given.
Section 3. Attendance . Attendance at any meeting is limited to members.
However, a guest may attend one meeting a year. Paid membership is required
for further attendance.
Section 4. Quorum. Five members of the Society shall constitute a quorum.
Section 5. Fiscal Year. The Society’s fiscal year will be from January 1 to
December 31.

ARTICLE VI
The Executive Board

Section 1. Board Composition. The officers of the Society shall constitute
the Executive Board.
Section 2. Board’s Duties and Powers. The Executive Board shall have general
supervision of the affairs of the Society between its regular meetings, make
recommendations to the Society, and perform such other duties as are
specified in these bylaws. The Board shall be subject to the orders of the
Society, and none of its acts shall conflict with action taken by the
Society.
Section 3. Board Meetings. Meetings of the Board may be called by the
President and shall be called upon the written request of three members of
the Board. Under emergency conditions, the Executive Board may meet by means
of email but any decision resulting from an email meeting will later need
the society’s approval.

ARTICLE VII
Committees

Section 1. Committees. Committees may be appointed by the President for
specific purposes but with the approval of the Society.

ARTICLE VIII
Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order Newly
Revised shall govern the Society in all cases to which they are applicable
and in which they are not inconsistent with these bylaws and any special
rules of order the Society may adopt.

ARTICLE IX
Amendment of Bylaws

These bylaws may be amended at any regular meeting of the Society by a
two-thirds vote, provided that the amendment has been submitted in writing
at the previous regular meeting or with the call of the meeting.

STANDING RULES
OF THE NUEVA GALICIA GENEALOGICAL SOCIETY

1. Regular Meetings. The Society’s regular meetings shall be held in a
location and time as approved by the Society.